Policy Statement

The British Council School recognises that we have a fundamental duty of care towards all of the pupils we engage with, including a duty to protect them from any type of abuse.

We achieve this through compliance with Spanish and UK child protection laws and development of policies and procedures tailored to our needs.

The British Council School will not be responsible for pupils who are outside the School premises. As part of our commitment to the care and welfare of pupils we have an Arrivals and Departures policy to cover:

  • Pupil arrival at School
  • Pupil exit from School

The policy is differentiated by School Section.

Objectives

We believe good pupil protection requires everyone to take responsibility. All members of the school community including Parents/guardians, students and staff are expected to implement this policy.

The policy has the following objectives:

  • To clarify School and parent normal responsibilities through the pupil entrance and exit process
  • To clarify differences in policy and procedures according to School Section (Early Years, Infant School El Viso, Primary and Secondary)
  • To set clear procedures and responsibilities for exceptional situations.
  • To ensure all school community is informed of the policy and procedures
  • To ensure the safety of pupils whilst they are in school.

Related Policies/ Appendices and Other Documents

This policy should be read in conjunction with the following documents:

  • The Child Protection Policy
  • Codes of Conduct
  • Bus Manual (produced by bus route company)

Communicating and Storing Policy

This policy will be stored in the school shared policy drive, community site and the principle and aims will be shared on the public website.

Scope

This policy covers normal School hours which are 9:05 - 16:35. School gates are open from 8:30 -17:00. The same principles are applied to school run activities out of normal School hours and the School bus service.

Pupils from Early Years and Primary

  • Arrival: Pupils should be under the supervision of parents/carers until they have passed through the School gates in the morning.
  • Departure: The School will only handover pupils to:
  1. Parents/guardians
  2. An adult, or Secondary age sibling (only from Year 9), authorised by parent/guardians according to and following the established School process.

Secondary

  • Pupils of this age are permitted greater autonomy at normal entrance and exit times. School procedures are established to clarify expected behaviour.
  • Exit from School out of normal hours is only allowed with parent/guardian and School authorisation.

Procedures

  • Detailed procedures are established by each School section/centre to cover the arrival and departure process for students.
  • If any pupils are temporarily unable to follow the established process for any reason then the School must be notified at least 24 hours in advance to allow assessment of requirements to be carried out.

Change of Circumstances

• Notice of changes to usual pick/up departure arrangements should be provided by 14:00. The School cannot make any changes to usual arrangements after 15.45. Parents/guardians/guardians must communicate changes by phone or in an email and ensure they have clear acknowledgement that the information has been received

• Pupils who are temporarily unable to follow the established routine. Parents/guardians/guardians must communicate this in writing to school at least 24 hours in advance to enable the school to assess the adjustments required

• Exceptionally, in case of changes to the Authorised Person collecting in Early Years or Primary, the pupil’s parent/guardian must give consent to the school for a named person to take the pupil home with an official document of identification (with photo).

1. Early Years Somosaguas Procedures

Arrivals at School (see annex with information related to A/Y 2021-2022)

  • School gates open at 8.30. Parents/Guardians may accompany pupils to the playground.
  • Pupils may not be left outside the gate at any time. The British Council School will not be responsible for pupils who are outside the School premises. Parents/guardians must not leave until pupils are inside the School gate.
  • When the bell rings at 9.05 Parents/guardians must leave the School.
  • Parents/guardians of Pre-Nursery and Nursery pupils may accompany pupils to the classroom but must leave immediately afterwards.

Late Arrivals (see annex with information related to A/Y 2021-2022)

  • If delay is unavoidable and pupils arrive late, Parents/guardians must report to Reception and a member of the administration team will accompany the pupil to class.

Bus arrivals

  • Pupils will be escorted into the school premises by their bus monitor to then proceed to their assigned playground.

Early Arrivals (see annex with information related to A/Y 2021-2022)

  • If early School entry is required, breakfast club is available from 8 am on request. Parents/guardians pupils to the EY dining room.

Departure

School collections (see annex with information related to A/Y 2021-2022)

  • Parents/guardians/authorised collectors enter by the main EY gate, which opens at 16:25, and go directly to the classroom where teaching staff handover pupils.

Late Collections

  • If delay is unavoidable, Parents/guardians must call the school immediately and ensure that they have clear acknowledgement of the message.
  • Any pupils not collected by 16:35 will be taken by the teacher to the Primary dining room where they will wait for their Parents/guardians supervised by Care Assistants.
  • In the event that a pupil is not collected within agreed collection time, and the School cannot contact Parents/guardians, management will be informed and appropriate action taken.

Bus exits

  • At 16:15, the bus pupils are taken by a Teaching/Care Assistant to the space outside the EY dining room where they make their lines with the bus monitors.
  • If a parent/guardian does not wish their child to go on the bus on a particular day, they must communicate this by phone or in an email by 14:00 and ensure they have clear acknowledgement of receipt of the message.

2. Infant School El Viso Procedures

Arrival

Arrivals at School (see annex with information related to A/Y 2021-2022)

  • School gates open at 8.30.
  • Parents/guardiansmay accompany to the internal wooden gate where pupils will be received by teaching staff and enter the playground. Parents/guardians will then leave.
  • Pupils may not be left outside the gate at any time.
  • The British Council School will not be responsible for pupils who are outside the School premises. Parents/guardians must not leave until pupils are inside the School gate.

Late Arrivals (see annex with information related to A/Y 2021-2022)

  • If delay is unavoidable and pupils arrive late, Parents/guardians use the Reception office gate.
  • Pupils are handed over in the reception waiting area to a member of staff.

Bus arrivals

  • All bus pupils will be escorted into the school premises by their bus monitor to then proceed to their assigned playground.

Early Arrivals (see annex with information related to A/Y 2021-2022)

  • If early School entry is required, breakfast club is available from 8am on request.

Departure

School collections (see annex with information related to A/Y 2021-2022)

  • Gates open at 13:00 (for lunchtime collections) and 16.15. Parents/guardians/authorised collectors come to the interior wooden gate and wait until a member of staff hands over their pupil. They should not come into the playground.

Bus exits

The bus monitor collects the pupils from the playground and accompanies them to the bus. A member of staff stops the traffic until the pupils are on bus.

Late Collection

  • If delay is unavoidable, Parents/guardians must call the School immediately and ensure that they have clear acknowledgement of receipt of the message.
  • In the event that a pupil is not collected within agreed collection time, and the School can´t contact Parents/guardians, management will be informed and appropriate action taken

3. Primary Procedures

Arrival

Arrivals at School (see annex with information related to A/Y 2021-2022)

  • Primary School gates open from 8.30. Parents/guardians may accompany pupils to the playground.
  • Pupils may not be left outside the gate. The British Council School will not be responsible for students who are outside the gates. Parents/guardians must not leave until pupils are inside the School gate.
  • Pupils line up in the playground and go to class escorted by their teacher.
  • When the bell rings at 9.05 Parents/guardians must leave the School.

Late Arrivals (see annex with information related to A/Y 2021-2022)

  • If delay is unavoidable and pupils arrive late, Parents/guardians must escort pupils to the Security lodge and inform the guard. The guard will allow pupils into School. Pupils report to Reception and go to class.

Bus arrivals

  • Pupils are escorted into school grounds by a bus monitor to then proceed to their assigned playground.
  • If a pupil is late to the line, they report to Reception and go to class.

Early Arrivals (see annex with information related to A/Y 2021-2022)

  • If early School entry is required, breakfast club is available from 8am on request.

Departure

School collections (see annex with information related to A/Y 2021-2022)

  • Year 2 & 3 Parents/guardians use Primary School gates which open at 16:30. Parents/guardians must wait in the front playground where they will be able to collect their pupils from the class line.
  • Year 4, 5 & 6 Parents/guardians must use the main EY Entrance which opens at 16:20. Parents/guardians must wait in the basketball area where they will collect their pupils who will arrive when lessons finish at 16:35.
  • All pupils and Parents/guardians leave the premises by 17:00.

Late collections

  • If delay is unavoidable, Parents/guardians must call the school immediately and ensure that they have clear acknowledgement of the message being received.
  • Pupils who have not been collected by 16:40 will be taken to the Primary dining room to wait for collection.
  • If a pupil is not collected by 16:50, management will be informed and appropriate action taken.

Bus exits

  • Year 1 & 2 bus pupils are collected by the teacher and taken to the bus lines in the EY collection area
  • Year 4, 5 & 6 bus pupils go directly to their bus lines in the EY collection area
  • Pupils are registered and escorted to the bus by a bus monitor.

4. Secondary Procedures

Arrival 

Arrivals at School (see annex with information related to A/Y 2021-2022) 

  • School gates open from 8.30. Students use the rear gate to enter school.
  • The British Council School will not be responsible for students who are outside the building.
  • Parents/guardians must not use the rear gate. They only enter the premises through the main front entrance.
  • At 9:07 the rear gate is closed.

Late arrivals

  • If delay is unavoidable and students arrive late, they enter through the front gatewhich will be opened at 09:15 and report to Reception before going to class.
  • After 9:15 students must obtain a late pass from Security to be delivered toReception.

Bus arrivals

  • Students are expected to enter the school premises straight from the bus through therear gate.
  • Exceptionally, if the bus arrives after 9:07, students enter the building through the frontdoor, without waiting, and go straight to Reception.

Early Arrivals (see annex with information related to A/Y 2021-2022)

  • If early School entry is required, breakfast club is available from 8am on request inthe EY dining room.

Departure

Pupil exits Year 7 and 8

  • School rear gate is open from 16:35-16:50 and students may leave unaccompanied.
  • A waiting area within School grounds is available to pupils from Years 7 and 8 only on request. Parents/guardians who wish their children to use this area must request in writing and ensure that their request has been acknowledged. Pupils should make their way to the monitor in the waiting area reserved for these pupils. Once they have been registered by the monitor these pupils must be collected by a parent/authorised adult. They will not be allowed to leave alone. These pupils must be collected by 16:50 when the gate shuts. Any pupils who have not been collected will be escorted to the main security lodge and Parents/guardians contacted.

Pupil exits Year 9-13

  • School rear gate is open from 16:35-16:50 and students may leave unaccompanied.
  • Pupils are not permitted to remain in the School building after 16:35 unless they are registered at a supervised School activity. Normal School exit procedures will be applied when the activity ends

Parent collections

  • Parents/guardians arrive at the collection point outside the rear gates to collect students at 16:35.

Late collections

  • Any student who is still waiting for Parents/guardians at 16:45 moves to the front of the school and waits at the Security Area in front of school.
  • Security Guards will assist to contact Parents/guardians if required.
  • Parents/guardians are responsible for arranging transport home for their children.

Bus exits Year 7 and 8 pupils

  • Year 7 and 8 students leave the premises through the rear gate and go directly to their assigned bus.
  • Year 7 and 8 students will be registered by bus monitors once they reach the bus. Buses will not leave until pupils are present or Parents/guardians have been contacted. (Please note that it is Parents/guardians´ and pupils´ responsibility to notify the School before 14:00 if the bus service is not required.)

Bus exits Year 9-13 pupils

  • Year 9-13 pupils leave the premises through the rear gate and go directly to their assigned bus.
  • Buses leave at 16:45.
  • Year 9-13 students who are not on the bus once it has pulled away will not be allowed to enter the bus.
  • Students who miss the bus may go to the Early Years Security Lodge to use a phone to contact their Parents/guardians

Sibling collection

Secondary siblings (from Year 9 only) of students in Early Years and Primary may be authorised (in writing according to established School process) by Parents/guardians to collect younger brothers and sisters. The authorised student (only one Secondary student per family) is given a green card and this will allow access to the Early Years building/Primary playground.

Annex to Arrival and Departure Policy and Procedures – Anti-Covid Measures

The School will adapt the Arrival and Departure Policy and Procedure while the Contigency Covid plan is in place where anti Covid measures are in place. This annex should be read in conjunction with the main document.

Additional principles

  • The School will encourage students to use active means of transport (walking or bicycles) and in the case other means of transport are used private transport will be encouraged.
  • On School transport, all official measures will be followed (masks on all transport except private transport being used by those from the same home).
  • Entrances/Exits and times will be established for all those entering (adults and children). Those entering will do so one by one to avoid crowding following the established routes at all times.

General information for all sections

Hygiene
(Hand and footwear disinfecting)
Hydroalcoholic gel will be provided in the entrances for hand disinfection. Children will disinfect their hands supported by Parents/guardians or staff members.
Footwear should be disinfected when entering the buildings using the mats provided.

Information
(informative signs and signposted routes)
There will be signs with information regarding measures outside and inside the premises and these will be followed by adults and children.
Entrance and exit routes will also be signposted so that movement takes place in one direction.

Early entrances
There will be no breakfast service this year.

Early Years (Somosaguas) Procedures

Entrances
Entrances will be staggered.

Pre-Nursery can enter from 9:10 to 10:00.
Nursery, Reception & Year 1 can enter from 8:30 to 10:00.
(in both cases, timetables will be reviewed in September)

At the times specified Parents/guardians can enter the campus with their children (not the buildings). Parents/guardians will enter through the Early Years gate, dropping them off in the safety areas in their bubbles. Once they have dropped off their children, they will continue along the signposted route and use the lower door (Bus route door). Pre-nursery Parents/guardians may leave through the entrance door but only after 9:30.

Protective measures
(Use of masks)
Obligatory for all adults on the School premises (indoors and outdoors).

Additional measures
Parents/Guardians will not enter the buildings
The family member accompanying the child will only enter the premises to accompany the child to their designated safety area and until dropping the child off. They will not enter the building. They will not stay following the drop off but will leave the premises following the signposted route.
Access to the Early Years premises will only take place at the designated times.

Late entrances
If a late entrance is unavoidable, the parent/tutor will take children to Reception and they will be accompanied to class.

Exits

Collection of children

Exits will take place following a staggered timetable. Parents/guardians will be able to enter from 16:15 until 17:00 with the exception of Pre-Nursery who can enter earlier.
At the established times, Parents/guardians will enter the School grounds but not the buildings and collect children in the designated safety areas. they will continue along the signposted route and use the lower door (Bus route door).

Early Years (El Viso) Procedures

Entrances
Entrances will be staggered.

Pre-Nursery can enter from 9.10 to 9.25
Nursery can enter from 8.50 to 9.05
Reception can enter from 8.30 to 8.45

(in all cases, timetables will be reviewed in September)

At the established time, Parents/guardians will drop their children off at the wooden garden gate and a member of staff will accompany them to their safety bubble Parents/guardians will then continue the signposted route to exit the building. Parents/guardians will not enter the School grounds.

Protective measures
(Use of masks)
Obligatory for all adults on the School premises (indoors and outdoors).

Late entrances
If a late entrance is unavoidable, the parent/tutor will take children to Reception and they will be accompanied to class.

Early entrances
There will be no breakfast service this year.

Exits

Collection of children
Exits will take place following a staggered timetable. Parents/guardians will be able to collect their children:

Pre-Nursery exit from 4.30 a 4.45
Nursery exit from 4.15-4.30
Reception exit from 4.00-4.15

At the established time, Parents/guardians will collect their children at the wooden garden gate and will continue to leave following the signposted route.

Primary Procedures

Entrances

Entrances will be staggered.
Children can enter from 8:30 to 9:05.

Year 2 and 3 Parents/guardians will enter the campus (not the buildings) with their children using the Primary entrance and will drop their children off in the safety bubble. They will then continue along the signposted exit to the Theatre gate. It is recommended that the students enter unaccompanied although Parents/guardians can accompany them if they wish.

Year 4, 5 & 6 Parents/guardians will enter the campus (not the buildings) with their children using the Early Years entrance. They will then continue along the signposted exit to the Theatre gate. It is recommended that the students enter unaccompanied although Parents/guardians can accompany them if they wish.

Protective measures
(Use of masks)
Obligatory for all adults and children on the School premises (indoors and outdoors).

Additional measures
Parents/guardians/Guardians will not enter the buildings

The family member accompanying the child will only enter the premises to accompany the child to their designated safety area (although it is recommended that children enter unaccompanied) and until dropping the child off. They will not enter the building. They will not stay following the drop off but will leave the premises following the signposted route.

Access to the Primary premises will only take place at the designated times.

Late entrances
If your children arrive once the class has begun, they should be dropped at the entrance so that they can go to administration where they will be registered and accompanied to class if necessary.

Exits

Collection of children
Exits will take place following a staggered timetable
Parents/guardians/tutors can enter between 4:15 and 17:00.

Year 2 and 3 Parents/guardians will enter the campus (not the buildings) through the Primary gate and collect their children in the safety bubble. They will then continue along the signposted exit to the Theatre gate.
Year 4, 5 & 6 Parents/guardians will enter the campus (not the buildings) through the Early Years gate and collect their children in the safety bubble. They will then continue along the signposted exit to the Theatre gate.

Older siblings from Year 4,5,6 can wait for their younger siblings from Year 2 and 3 in the designated place keeping the 1.5m distance.

Secondary procedures

Entrances
Entrances will be staggered.
Students can enter between 8:30 and 9:07.
Students will use the access points below:

  • KS5 Solano
  • KS4 Siroco
  • KS3 Monzon

Once inside, students will wait in the designated areas keeping 1.5m distance until tutors collect them and take them to class.

Protective measures
(Use of masks)
Obligatory for all adults and children on the School premises (indoors and outdoors).

Additional measures
Parents/guardians/Guardians will not enter the buildings
Parents/Guardians will not enter the Secondary campus

Late entrances
If a student arrives late, he/she should go to the main Secondary entrance.

Exits

Collection of children
Exits will take place following a staggered timetable
Students will exit to the Secondary playgrounds from 16:15 following the order below:

  • KS3 Monzón exit
  • KS4 Monzón exit
  • KS5 Solano exit

Parents/guardians/Guardians should wait for the student at the corresponding exit and will not enter the building.